Data protection

A privacy notice can be used as part of a data protection compliance system and explains how you use data. This version is to be used for your job applicants; a separate version exists for employees.

This policy outlines the Company's approach to protecting data in the workplace in accordance with GDPR, including data protection procedures, access to data,  disclosures and security of data, how the Company will notify a breach, training and the identification of officers responsible for data protection.

This policy covers definitions, the law, transferring data, memory sticks, action to be taken if data goes missing and negligent transfer of data.

This policy outlines the Company's approach to monitoring in the workplace, including CCTV, email, internet, telephone and related data protection issues. The policy outlines the extent of monitoring in the workplace and states that the Company may use information gathered through employee monitoring as the basis for disciplinary action against employees.

This policy includes the definition of a breach, allows for the inclusion of data breach detection methods, and sets out the circumstances where notification is needed, both to the supervisory authority and the individuals whose data was subject to a breach.

Under the GDPR, data subjects have many rights in relation to their data. This policy sets out those rights, and the criteria attached to exercising them.

This policy gives details about how the organisation will handle a subject access request under the GDPR.

This agreement outlines that an employee agrees to keep secret and not at any time either during their employment or after its termination, use, communicate or reveal to any person for the employee’s or any other person’s benefit, any trade secret or confidential information concerning the business, finances or organisation of the Company or any Associated Company, their systems, techniques or know how of their suppliers or customers. The agreement also requires the individual to comply with the Company's rules on data protection.

This consent form can be used to obtain consent from employees who leave your organisation for any data you wish to continue to process which does not fall under a separate lawful basis.

This form can be used to obtain consent for processing data from new employees, where no other lawful basis applies. You must include the specific reasons for different data processing activities.

Data subjects have the right to have their data deleted in certain situations. This form can be used by a data subject to request deletion. It requires the data subject to include their reason for the request.

Data subjects have the right to have the processing of their data restricted in certain situations. This form can be used by a data subject to request restriction. It requires the data subject to include their reason for the request.

Data subjects have the right to have their data rectified if it is inaccurate or incomplete. This form can be used by a data subject to request that data be rectified.

This form can be used by an employee to make a subject access request under the GDPR.

You can use this form to complete your HR data audit in preparation for GDPR. It enables you to review the life cycle of data that you process including the types of data, the reason for the processing, and the security measures you take.

Data subjects have the right to object to the processing of their data in certain situations. This form can be used by a data subject to object to that processing and requires the data subject to include their reason for the request.

Use this letter to acknowledge an employee’s request to see a copy of the personal data held by their employer and enclose a copy and description of the data held, for what purposes it has been used, who has seen it, and how it was obtained. There are also options to explain why data has been retained.

Use this letter to request the payment of a fee on receipt of a subject access request. Please note under the GDPR a reasonable fee can only be requested where the request is manifestly unfounded, excessive, repetitive or further requests of the same information are made.

Use this letter to ask an employee to provide proof of identity before access can be granted to personal data held by the company.

Use this letter to inform the employee of the reason why the time to comply with the subject access request has been extended. Please note under the GDPR the time to comply can only be extended to three months.

This clause can be added to any existing policy, the subject of which involves the processing of employee personal data, as an extra tool to demonstrate transparency of data handling.

This template policy can be used to outline the organisation's use of CCTV, the reasons for utilising CCTV and to ensure employees are aware of the locations where CCTV is used in the workplace.

This policy can be used to outline the internal policy on use of IT and communication methods. The policy also contains details on internal and e-mail use, monitoring of business communications and data protection.

This policy can be used by relevant organisations to outline how the organisation will carry out Garda vetting, including the method for vetting, the consequences of failing to provide required information and data protection obligations.

Use this template policy to inform employees of their rights in relation to their data, including the right to be informed, the right of access and the right of erasure.

This template policy can be used to set out the process to follow when an employee wishes to disclose information relating to wrongdoing within the organisation.

This document outlines the various record keeping requirements set out in the law.