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Model documents and policies

Downloadable and customisable documents relating to dismissal. For more information see the employment law pages on this topic.

Letter confirming a summary dismissal decision
Letter confirming a summary dismissal decision
Last Modified
 
This letter outlines the outcome a disciplinary hearing for gross misconduct where the result was summary dismissal.
Letter confirming dismissal of an employee who has short service
Letter confirming dismissal of an employee who has short service
Last Modified
 
This letter confirms the dismissal of an employee who has less than one years’ service if no contractual procedure applies to the dismissal and outlines the employee’s last working day and the date on which the employee will be paid their final salary. It is best practice to give written reasons for dismissal to all employees.
Letter confirming the outcome of an appeal against dismissal
Letter confirming the outcome of an appeal against dismissal
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Send this letter to an employee to confirm the outcome of an appeal against their dismissal. The letter outlines when the appeal took place, whether or not the employee was represented, the grounds for appeal, and the outcome of the appeal.
Letter ending employment due to long term sickness absence
Letter ending employment due to long term sickness absence
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This letter should be used when ending an employment due to long-term sickness absence. It confirms the decision made regarding the employee's status after a scheduled meeting.
Letter to an employee confirming their dismissal for unsatisfactory performance due to capability
Letter to an employee confirming their dismissal for unsatisfactory performance due to capability
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For employees who lack capability and do not provide acceptable explanations in response to management's concerns, this letter explains that they are being dismissed. It details previous meetings, warnings and any medical reports on the employee. It states that no suitable alternative roles are available.
Letter to an employee who has been dismissed in the heat of an argument
Letter to an employee who has been dismissed in the heat of an argument
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This letter clarifies to an employee that a dismissal was made in the heat of the moment and was a mistake. The employee is invited to attend a meeting to discuss the matter and if this is not accepted the employee is considered to have resigned.
Dismissal policy
Dismissal policy
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A dismissal policy covering employees on permanent and fixed-term contracts. It does not cover retirement, redundancy and resignation which are covered by separate policies. This policy outlines the dismissal procedure, the exit interview and notice periods.

Letter of confirmation of dismissal - some other substantial reason
Letter of confirmation of dismissal - some other substantial reason
Last Modified

 

This letter confirms to an employee that they have been dismissed for some other substantial reason.

Statement of reasons for dismissal in response to request by employee
Statement of reasons for dismissal in response to request by employee
Last Modified

 

Use this letter to provide an employee with written confirmation of the reason(s) for their dismissal.