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Model documents and policies

Downloadable and customisable documents relating to fixed-term workers. There is also a fixed-term employment contract available on the Types of contract section.

For more information see the employment law pages on fixed-term employees.

Letter confirming end of a fixed-term contract
Letter confirming end of a fixed-term contract
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This letter can be sent to a fixed-term worker to confirm the date that their contract will end on and outlining the reasons why the contract cannot be renewed. The letter also confirms that the employee’s final salary will include payment for any holidays accrued but not yet taken and confirms the date on which this payment will be made.
Letter offering fixed-term contract
Letter offering fixed-term contract
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This letter can be used to make an offer of fixed-term employment. The letter confirms the period of the fixed-term contract and includes options for the fixed-term contract to cover employees who are absent from work or to work in connection with a specific project or task.
Letter offering to extend or renew fixed-term employment
Letter offering to extend or renew fixed-term employment
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This letter can be sent to a fixed-term worker to offer an extension or a renewal of their fixed-term contract. The letter confirms the dates of the extension or renewal and also sets out that the company reserves the right to terminate the contract earlier than specified by giving notice in accordance with the contract of employment.
Letter amending fixed term status to permanent status
Letter amending fixed term status to permanent status
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Use this letter to offer a fixed term employee a permanent offer of employment. The letter confirms the key terms relating to the offer and also sets out that previous service will count towards continuous service of the employee.