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Model documents and policies

Downloadable and customisable documents relating to flexible working. For more information on this area, see the 'how to' guide on managing flexible working.

Employer response to request for flexible working - accepting request
Employer response to request for flexible working - accepting request
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Previously Modified

This letter should be used to accept an employee's request for flexible working. It is important to adapt this letter carefully and ensure that the amended terms reflect both parties’ intentions.

Employer response to request for flexible working - declining request
Employer response to request for flexible working - declining request
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This letter should be used when declining an employee's request for flexible working, setting out the reasons why flexible working is not suitable and the request has been declined.

Letter arranging trial period for flexible working
Letter arranging trial period for flexible working
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Previously Modified

This letter confirms the dates of a trial period for a flexible working arrangement, detailing any salary alterations and what will happen once the trial period ends.

Letter for an employee to request flexible working
Letter for an employee to request flexible working
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Previously Modified

This letter should be used by employees to make an application to work flexibly. The letter outlines the hours/days and location of their requested working arrangement. The letter also includes sections for the employee to detail how a change in their working arrangement would affect their employer and colleagues and how this change could be dealt with.

Flexible and remote working policy
Flexible working policy
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This policy covers eligibility, contents of the request and the flexible working procedure.

Letter confirming trial period of flexible working was successful
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This letter can be used to confirm that a trial period of flexible working was successful.

Letter inviting an employee to a flexible working meeting
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This letter can be used to invite an employee to a flexible working meeting.

Letter rescheduling a flexible working appeal meeting
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This letter can be used to reschedule a flexible working appeal meeting.

Letter rescheduling a flexible working meeting
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This letter can be used to reschedule a flexible working meeting.

Letter to employee on receipt of a non-statutory flexible working request
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This letter can be used to acknowledge a flexible working request, and deal with it either under the usual procedure, under an alternative procedure, or decline the request.  

Letter to employees signing out company equipment
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This letter confirms the company position on loss or damage to any equipment given to employees. 

Letter to managers concerning the availability of flexible working
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This letter can be sent to managers to confirm the current company position on flexible working requests.