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Model documents and policies

Downloadable and customisable documents relating to general staff benefits.

Birthday leave contract clause
Birthday leave contract clause
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This contract clause states employees are entitled to birthday leave. There are two options available depending on when the birthdayleave can be taken by the employee.

Company cars contract clause
Company cars contract clause
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This contract clause for the use of a company car covers: liability of both employer and employee, expenses incurred during work hours and personal use, and use of the car outside of work.

Company uniform contract clause
Company uniform contract clause
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This contract clause sets out the requirement for employees to wear personal protective equipment and/or company uniform whilst on duty.

Contract clause on company cars for sales people
Contract clause on company cars for sales people
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This is a standard contract clause covering the terms of use of a company car for sales people. It gives terms for business and personal use, fuel costs, general liability, expenses incurred by both parties and what happens at termination of the contract.

Contract clause on payments for acting up or deputising
Contract clause on payments for acting up or deputising
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This contract clause explains that on occasion an employee will be required to act as deputy or in another role to meet the needs of the business and covers the details of rate of payment for such deputising or acting up, as well as stating that training and notice will be given if the need arises.

Expenses contract clause
Expenses contract clause
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This contract clause states that employees may submit an expenses claim for expenses properly incurred on behalf of the company if employees have valid receipts and line manager approval.
Medical health insurance contract clause
Medical health insurance contract clause
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This contract clause sets out two options in relation to the provision of medical health insurance benefit for employees, and includes details on how the employee can join a voluntary medical health insurance scheme.

Mobile phones contract clause
Mobile phones contract clause
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This contract clause gives the responsibilities and terms of use for a company mobile phone. These include both business and personal use, expenses incurred through personal use, liability and damage and the process to follow at the termination of employment.

Payment for professional association membership contract clause
Payment for professional association membership contract clause
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This contract clause states the organisation will pay annual fees for membership of a recognised professional association. It also outlines the requirement for employees to participate in professional development activities and how to make requests for membership payment.

Sports club and gym membership fees contract clause
Sports club and gym membership fees contract clause
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This clause sets out the organisation will contribute a fixed amount towards sports club or gym membership for employees who have a minimum length of service. It includes the organisation's right to discontinue or withdraw payment.

TaxSaver Commuter Tickets contract clause
TaxSaver Commuter Tickets contract clause
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This contract clause states employees are provided with the opportunity to join the TaxSaver Commuter Tickets scheme. It also outlines the responsibility of the employee to acquire photo ID and provides options for how the benefit is treated in relation to salary sacrifice or pay allowances.

Agreement for repayment of a season ticket/welfare/financial hardship loan
Agreement for repayment of a season ticket/welfare/financial hardship loan
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This template sets out an agreement with an employee, who has requested a loan for a season ticket, welfare or financial hardship, including the terms and conditions of the loan and how this will be paid back to the organisation.

Employee form to apply for a season ticket/welfare/financial harship loan
Employee form to apply for a season ticket/welfare/financial harship loan
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This form can be used by an employee to request a loan. The form includes sections for HR and the Payroll/Finance department to complete to process the loan.
Employee form to apply for TaxSaver Commuter Tickets
Employee form to apply for TaxSaver Commuter Tickets
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This form can be used by an employee to apply for the TaxSaver Commuter Tickets scheme, including the ability to specify which ticket type if preferred and wheher an annual or monthly ticket is being applied for.

Business travel policy
Business travel policy
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This policy is aimed at staff travelling on official company business paid for by the company and covers approval, suppliers, air, rail and car travel, and travel expenses.

Company transport policy
Company transport policy
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This policy is aimed at employees using company transport to carry out their duties and covers use of transport, personal use, smoking, fines, maintenance, accidents, and liability for damage.

Expenses policy
Expenses policy
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This policy covers details relating to the authorisation and reimbursement of business expenses, including the responsibilities of both employees and managers, the types of expenses that the company will reimburse and the expenses claim procedure.

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Fuel card policy
Fuel card policy
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This policy covers details relating to the administration of a fuel card system for employees whose work involves frequent travel, including types of fuel card, dealing with lost or stolen cards and monitoring fuel use.

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Long-service awards policy
Long-service awards policy
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This policy covers long-service awards, what they are and who is eligible for them, and the basic procedure to follow.

Policy on discounted goods available for staff
Policy on discounted goods available for staff
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This policy covers the eligibility criteria for discounts, evidence of employment required to get a discount, the terms of use, the organisation’s policy against re-sale, the rights of the company regarding discounts and who to talk to regarding staff discounts.

Recruitment referral bonus scheme policy
Recruitment referral bonus scheme policy
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This recruitment referral policy includes information on exemptions, the process for referral, the referral bonus, misleading referrals, disputes over referrals and the removal of the recruitment referral bonus.
Financial hardship loans policy
Financial hardship loans policy
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This policy covers interest-free loans that the Company may make to employees for financial hardship, and the procedure to follow.

Suggestion scheme policy
Suggestion scheme policy
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This suggestion scheme policy includes information on the submission and processing of a suggestion, the role of the suggestion scheme committee and their process for considering suggestions, and the reward that will be made for a successful suggestion.

Flexible working hours policy
Flexible working hours policy
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This policy includes information on the operation of a flexible working hours scheme, including the conditions which operate and which employees are not permitted to apply for flexible hours working.

Provision of bicycles policy
Provision of bicycles policy
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This policy outlines the provisions of the bicycle scheme operated by the organisation, including the financial limit, the safety equipment covered by the exemption and the arrangements for salary sacrifice.