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Model documents and policies

Downloadable and customisable documents relating to interviewing and selection. For more information see the employment law pages.

Candidate scoring sheet
Candidate scoring sheet
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Share this scoring sheet with an interview panel to allow them to score candidates against the essential criteria for a role. The sheet can be used to assess candidates at both the shortlisting stage and after interview when deciding whether to make a job offer.

Form for an interview assessment
Form for an interview assessment
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This form contains guidance on conducting the interview and how to rate candidates.
Form for scheduling interviews
Form for scheduling interviews
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Use this form to schedule interviews for a job vacancy. The form outlines the time for each interview and also records details such as equipment required and any other activities planned (eg tour of building).
Letter confirming the withdrawal of a conditional offer of employment
Letter confirming the withdrawal of a conditional offer of employment
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This letter should be sent to a potential employee to outline that the conditional offer of employment made to them is being withdrawn as they have not met the conditions or provided satisfactory information requested by the company.
Letter informing an applicant that they have not been shortlisted for an interview
Letter informing an applicant that they have not been shortlisted for an interview
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This letter informs an applicant that they have not been shortlisted for interview, and asks for consent to keep their details on file for a stated time period, in case another suitable vacancy arises. A consent form is also included.
Letter informing candidate is unsuccessful and seeking consent to keep details
ter informing an unsuccessful candidate of an alternative vacancy that they may wish to apply for
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This letter informs an applicant that they have not been successful in the original application they made, but seeks consent to keeping details for future vacancies. A consent form is also included.
Letter informing an unsuccessful candidate that their application will be kept on file for future vacancies
Letter informing an unsuccessful candidate that their application will be kept on file for future vacancies
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This letter informs an unsuccessful candidate that the company would like to retain their details for a stated time period, in case another suitable vacancy arises.
Letter inviting an applicant to an interview
Letter inviting an applicant to an interview
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This letter invites a job applicant to an interview and outlines what will happen during the interview process.
Letter inviting candidate to assessment centre
Letter inviting candidate to assessment centre
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Send this letter to a candidate invited to an assessment centre to outline the date, time and location and to provide details of the activities that will take place. The letter also asks the candidate to make the organisation aware of any specific adjustments that they require due to a disability.
Letter offering the candidate the position
Letter offering the candidate the position
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This letter can be used to confirm an offer of employment, subject to the conditions outlined in the letter.
Letter rejecting an applicant
Letter rejecting an applicant
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This letter rejects the job applicant, thanks them for their application and gives them details of how to obtain specific feedback on their application.
Recruitment and selection policy
Recruitment and selection policy
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This document outlines the organisation’s policy on recruitment and selection and covers the recruitment procedure, the process that should be followed and the appeals procedure.
Interview questions for management candidates
Interview questions for management candidates
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These sample interview questions should be used to interview candidates for management positions. The questions cover competencies such as managing workload and resources, participative approach and communication. There is also a suggested marking system outlining when to award high and low scores for answers.

Letter offering candidate a position outlining core terms of employment
Letter offering candidate a position outlining core terms of employment
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This letter can be used to confirm an offer of employment, subject to the conditions outlined in the letter. The letter also outlines core terms of employment including salary and normal hours of working.