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This section provides model documents for employers to use in response to the 2020 coronavirus outbreak

Coronavirus recovery plan policy
Coronavirus recovery plan policy
Last Modified

This policy outlines steps that the company will take to respond to a coronavirus outbreak and expectations placed upon employees to try and minimise potential implications of its spreading.

Emergency protocol business continuity plan
Emergency protocol business continuity plan
Last Modified

Use this policy to set out the organisation's emergency plans. This policy covers the fire procedure, bomb threat procedures, evacuation procedures, and a business continuity management plan.

Note - this policy has been updated with additional information in light of the 2020 coronavirus outbreak.

Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases
Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases
Last Modified

This letter reminds employees of their responsibility to assist the Company in preventing the spread of infectious procedures. It outlines that they should take a period of absence and discuss their return to work with their line manager to assess potential for the spreading of the virus.

Note - this letter has been updated with additional information in light of the 2020 coronavirus outbreak.

Letter to employees setting out position on absence and pay etc due to coronavirus
Letter to employees setting out position on absence and pay etc due to coronavirus
Last Modified

This letter outlines to employees steps that the organisation is taking to work against the spread of the coronavirus. It includes information on self-isolation and what employees should do if they feel they have been exposed to or contracted Covid-19, alongside situations where employees may be sent home.

Pandemic contingency plan policy
Pandemic contingency plan policy
Last Modified

Use this policy is to set out the contingency plan that should be followed in the event of an outbreak of bird flu or a similar pandemic. This policy covers preparation for an outbreak, dealing with infected employees, dealing with work activities, working, communication and additional advice.

Note - this has been updated with additional information as a result of the 2020 coronavirus outbreak.

Policy on controlling the risks of infectious diseases in the workplace
Policy on controlling the risks of infectious diseases in the workplace
Last Modified

This policy and procedure outlines the employer's responsibility to protect employees from risk of infectious disease in the workplace, and procedures it will follow to fulfil this responsibility.

Note - this policy has been updated with additional information in light of the 2020 coronavirus outbreak.

Income support summary
Income support summary

This document provides details of income support that the government is offering during the coronavirus outbreak for organisations and workers.

Employer confirmation essential service letter
Employer confirmation essential service letter

This letter can be given to employees so they can confirm they work for an essential service in accordance with government guidance.

Letter notifying employee of short time working hours (organisation not using Temporary Wage Subsidy Scheme)
Letter notifying employee of short time working hours (organisation not using Temporary Wage Subsidy Scheme)

This letter outlines that an employee is to be placed on a period of short-time working as a result of the coronavirus outbreak and outlines potential benefits available to them.

Letter notifying employee of short time working hours (organisation is using Temporary Wage Subsidy Scheme)
Letter notifying employee of short time working hours (organisation is using Temporary Wage Subsidy Scheme)

This letter outlines that an employee is to be placed on a period of short-time working as a result of the coronavirus outbreak and how the employee can benefit from the company's participation in the Temporary Wage Subsidy Scheme.

Letter notifying employee of lay off (organisation not using Temporary Wage Subsidy Scheme)
Letter notifying employee of lay off (organisation not using Temporary Wage Subsidy Scheme)

This letter outlines that an employee is to be placed on a period of lay-off working as a result of the coronavirus outbreak and outlines potential benefits available to them.

Letter notifying employee of lay off (organisation is using Temporary Wage Subsidy Scheme)
Letter notifying employee of lay off (organisation is using Temporary Wage Subsidy Scheme)

This letter outlines that an employee is to be placed on a period of lay-off as a result of the coronavirus outbreak and how the employee can benefit from the company's participation in the Temporary Wage Subsidy Scheme.

Letter notifying employee of reduced working hours (organisation not using Temporary Wage Subsidy Scheme)
Letter notifying employee of reduced working hours (organisation not using Temporary Wage Subsidy Scheme)

This letter outlines that an employee is to be placed on a period of a reduced working week as a result of the coronavirus outbreak and outlines potential benefits available to them.

Letter notifying employee of reduced working hours (organisation is using Temporary Wage Subsidy Scheme)
Letter notifying employee of reduced working hours (organisation is using Temporary Wage Subsidy Scheme)

This letter outlines that an employee is to be placed on a period of a reduced working week as a result of the coronavirus outbreak and how the employee can benefit from the company's participation in the Temporary Wage Subsidy Scheme.

Visitor questionnaire
Visitor questionnaire

This questionnaire can be give to all visitors to the company to confirm their recent travel industry and if they are experiencing any symptoms of Covid-19.

Letter confirming that international travel is essential
Letter confirming that international travel is essential

This letter can be given to employees to provide if questioned why they are travelling during coronavirus restrictions. 

Mass testing for Covid-19
Mass testing for Covid-19 policy

This letter outlines the procedures that are to be put in place for mass testing, including the steps that staff should take if they test positive. It also makes it clear that testing will not be compulsory. 

Letter arranging a meeting to discuss long-Covid
Letter arranging a meeting to discuss long-Covid

This letter is to arrange a meeting with staff to take a look at how their health affects them at work, what substantial disadvantages they face and whether there can be any reasonable accommodations made to address these disadvantages.

Letter confirming accommodations put in place due to long-Covid
Letter confirming accommodations put in place due to long-Covid

Further to an initial meeting discussing making workplace accommodations, due to ongoing symptoms of long-Covid, to an employee's employment, this letter is for setting out those arrangements.

Letter to employees regarding long-Covid
Letter to employees regarding long-Covid

This letter outlines information for employees on long-Covid and the steps the Company is taking to respond to this.

Reasonable accommodations for long-Covid action plan
Reasonable accommodations for long-Covid action plan

A form for setting out the action plan for making long-Covid-related reasonable adjustments. 

Response to long-Covid policy
Response to long-Covid policy

Policy setting out the organisation's response to long-Covid.