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Model documents and policies

Downloadable and customisable documents relating to pay.

Bonus payments contract clause
Bonus payments contract clause
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This is a standard contract clause outlining the criteria for participating in the company's discretionary bonus scheme, and explaining the circumstances when a company can withhold payment of the bonus.
Commission payments contract clause
Commission payments contract clause
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This standard contract clause explains the entitlement of staff to receive commission payments, and outlines how payments are worked out and when they will be paid.
Contract clause on bonuses and expenses for managers
Contract clause on bonuses and expenses for managers
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This contract clause is to be used when dealing with bonuses and expenses for managers, and covers the payment of bonuses and expenses as well as the arrangements for costs relating to Company cars, credit cards, mobile phones and laptop computers.
Production based bonuses contract clause
Production based bonuses contract clause
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This is a standard contract clause outlining the criteria for participating in the company's discretionary production-based bonus scheme, and explaining the circumstances when a company can withhold payment of the bonus.

Salary reviews contract clause
Salary reviews contract clause
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This contract clause outlines provisions in relation to salary reviews, including details on which month these will take place each year and the discretion of the organisation to implement salary increases.

Salary scales contract clause
Salary scales contract clause
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This contract clause outlines that salary rates are paid in line with salary sclaes. It also details progression through pay scales and the annual adjustment of scales.  

Form for an employee to agree to a deduction from wages
Form for an employee to agree to a deduction from wages
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Use this form to let an employee know how much you will be deducting and when and gain their consent via signature.
Form to apply for reimbursement of fees
Form to apply for reimbursement of fees
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This form can be used for employees to apply for a reimbursement of fees from the organisation.

Letter confirming a pay freeze
Letter confirming a pay freeze
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This letter advises employees of the decision to implement a pay freeze, expressing regret and explaining what process will be implemented for employees whose roles may be subject to change within the relevant timeframe. It also details the anticipated length of the freeze and likely time of review.
Letter to employee confirming wage advance
Letter to employee confirming wage advance
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This letter confirms the agreement in relation to an advance of wages. It also outlines the arrangement for repayment of the advance.

Letter to seek the agreement of an employee to a deduction from wages
Letter to seek the agreement of an employee to a deduction from wages
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Use this letter template to explain to a former employee that you have overpaid their wages and that you plan to recover the money. Propose a course for repayment and use the enclosed form to gain their consent.

Salary review letter when an increase is proposed
Salary review letter when an increase is proposed
Last Modified

This model letter confirms the effect on remuneration in the event of an increase, stating the previous and new value of the salary, the timeframe for implementation, and thanking the employee for their contribution.

Salary review letter when no increase is proposed
Salary review letter when no increase is proposed
Last Modified

This model letter confirms that there will be no change to an employee’s salary, outlining the reasoning for this outcome and the date for the next review.