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Model documents and policies

Downloadable and customisable documents relating to reasonable accommodations. For more information see the employment law pages on equality.

Reasonable accommodations policy
Reasonable accommodations policy
Last Modified

This policy can be used to outline your organisation's commitment towards the duty to make reasonable accommodations, including the internal consideration process that will be undertaken, how accommodations will be reviewed and the use of trial periods.

Form to request reasonable accommodations
Form to request reasonable accommodations
Last Modified

This standard form can be made available to employees to proactively request reasonable accommodations to be introduced to address any disadvantages they face at work, compared to non-disabled employees. The form requires details of the requested accommodation, how this will address the disadvantage faced and asks for any medical advice received to be included.

Reasonable accommodations action plan
Reasonable accommodations action plan
Last Modified

Use this form to identify the barriers an employee faces at work due to their health condition or impairment, and to outline the agreed reasonable accommodations that are in place. This form can remain on the employee's personnel file, confirming to their line manager what has been agreed. The action plan should be reviewed periodically to ensure the agreed accommodations remain fit for purpose.

Reasonable accommodations consideration form
Reasonable accommodations consideration form
Last Modified

This form can be used to aid a manager's consideration of reasonable accommodations to ensure there is a clear record of this process. The form requires details of the evaluation undertaken, including any medical advice and whether the accommodation reduces or removes the disadvantage faced by the employee.

Letter confirming outcome of meeting to discuss reasonable accommodations
Letter confirming outcome of meeting to discuss reasonable accommodations

This letter confirms what has been discussed in relation to reasonable accommodations, what will be implemented, and how long they will be in place for. 

Letter confirming outcome of meeting to review reasonable accommodations
Letter confirming outcome of meeting to review reasonable accommodations

This letter outlines what was discussed at the meeting and what the outcomes where in relation to reasonable accommodations. 

Letter inviting an employee to attend a meeting to discuss reasonable accommodations
Letter inviting an employee to attend a meeting to discuss reasonable accommodations

This letter outlines to employees the companies duties to make reasonable accommodations and what form a meeting to discuss this will take 

Letter inviting an employee to attend a meeting to review reasonable accommodations
Letter inviting an employee to attend a meeting to review reasonable accommodations

This letter outlines the period of time that has passed since the measures were agreed and invites the employee to discuss their efficiency, and if any changes are required. 

Letter inviting an employee to attend a meeting to review trial period for reasonable accommodations
Letter inviting an employee to attend a meeting to review trial period for reasonable accommodations

This letter confirms the accommodations that have been put in place and invites employees to a meeting to discuss their effectiveness.