Model documents and policies
Downloadable and customisable documents relating to references. For more information see the employment law pages.
Contract clause in job offer letter to an applicant who has been offered a job
Last Modified
This contract clause informs the applicant that the job offer is dependent on receipt of satisfactory references. Where consent is relied upon to obtain references, the letter that this clause is included in should be sent with the 'Form to gain consent from candidate to seek references' available in the job applications section of Recruitment model documents.
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Letter providing a reference for a former employee
Last Modified
This letter is to provide a reference for a former employee, giving their former job title, duties, dates of employment and reasons for leaving the company. If relying on consent as the lawful basis to provide the reference, you should ensure you have obtained that consent before providing the reference.
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Letter rejecting a candidate because their references are unsatisfactory
Last Modified
This letter withdraws a conditional offer of employment owing to an unsatisfactory reference received.
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Letter requesting a reference
Last Modified
This letter can be sent to a prospective employee's former employer to obtain a reference.
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Letter and form asking for consent to provision of special category data in reference
Last Modified
This letter and accompanying consent form can be used for seeking consent to including special category data in a reference.
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