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Model documents and policies

Downloadable and customisable documents relating to sick pay. For more information see the employment law pages on sick leave and pay.

For documents relating to managing sickness absence refer to the sickness absence model documents page.

Contract clause on company sick pay
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This contract clause on contractual sick pay covers the circumstances under which employees may be entitled to contractual sick pay.
Contract clause Statutory Sick Pay
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This contract clause on statutory sick pay covers the circumstances under which employees may be entitled to statutory sick pay.
Discretionary sick pay entitlement contract clause
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This contract clause states that an employee may be entitled to discretionary sick pay, giving conditions for this and the circumstances under which it may need to be repaid.
Letter to employee informing them of end of company sick pay
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This letter explains to an employee that they have reached the end of their contractual sick pay and that Sickness Benefit is contuining if they are entitled to receive this. The letter includes the current rate of Sickness Benefit.
Policy on Company sick pay scheme
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This policy explains a Company's practices on sick pay and includes sickness notification requirements, length of payment, the interplay with Sickness Benefit and the situations where company sick pay may be withheld.

Statutory sick pay record form
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This form can be used to track the amount of SSP paid to individual employees. 

 

Letter for an employer to respond to employee request to claim back holiday entitlement if sick during annual leave
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This letter can be used for an employee who is ill during a period of pre-booked annual leave to convert the annual leave to sickness for the number of days in question so that they still have the opportunity to take the statutory minimum of 5.6 weeks of annual leave. 

Letter to inform employee of non-entitlement/withholding sick pay
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This letter can be used to inform an employee that they are not entitled to sick pay, or that it will be withheld. 

Letter to inform an employee of new Statutory Sick Pay Entitlement
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This letter can be used to inform employees of the new statutory sick pay entitlement. 

Letter to employee informing them of end of statutory sick pay
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This letter can be used to inform an employee that their statutory sick pay entitlement is coming to an end.