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Model documents and policies

Downloadable and customisable documents relating to paternity leave and pay. For more information see the employment law pages on paternity leave.

Letter confirming paternity leave and pay entitlement (birth)
Letter confirming paternity leave and pay entitlement (birth)
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This letter sets out details on leave, pay and notification requirements.
Paternity leave policy
Paternity leave policy
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This policy outlines details relating to the organisation's paternity leave policy including eligibility, length of leave, notification requirements, pay during leave, sickness during leave, postponement of leave and abuse of the paternity leave policy.

Letter confirming expected date of return to work from paternity leave
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This letter can be used to acknowledge an employees notification of intended return date from paternity leave. 

Letter congratulating an employee on the birth of their baby
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This letter can be used to extend the organisations congratulations on the birth of an employee's baby. 

Letter informing an employee on paternity leave of a development affecting their work
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This letter can be used to inform an employee absent from work on paternity leave of developments at work. 

Letter informing an employee on paternity leave of a job vacancy
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This letter can be used to inform an employee absent from work on paternity leave of a new vacancy within the organisation. 

Letter responding to an employee who has decided not to return to work after paternity leave
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This letter can be to used to acknowledge and accept an employees communication that they will not be returning to work, and are resigning their employment. 

Letter to an employee whose paternity leave has been triggered by the early birth of their child
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This letter can be used to notify an employee of the changed start date of their paternity leave, due to their baby being born earlier than expected. 

 

 

Letter to employee who wishes to postpone paternity leave due to child’s hospitalisation – agreeing to request
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This letter can be used to confirm acceptance of an employee's request to postpone their paternity leave due to the hospitalisation of their child. 

 

Letter to employee who wishes to postpone paternity leave due to child’s hospitalisation – declining request
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This letter can be used to decline an employees request to postpone their paternity leave, due to their child's hospitalisation.