Model documents and policies
Downloadable and customisable documents relating to variation of contracts. For more information see the employment law pages on lay-off and short-time working.
Letter confirming a period of lay-off
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Use this letter to let employees know that there will be a period of lay-off and what the implications for employees. The letter confirms the employee will be kept informed about the length of lay-off and reiterates they remain employed during this period.
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Letter confirming a period of short-time working
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Use this letter to let employees know that there will be a period of short-time working and what the implications for employees. The letter confirms the period of time of short-time working and informs the employee they will be kept informed of any developments during this period.
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Letter confirming a temporary change in duties for health and safety reasons
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Last Published: 18 Sep 2017
This letter confirms a temporary change in duties following a risk assessment. It includes a review date, and requires the employee to confirm acceptance of the variation by signing, dating and returning a copy of the letter.
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Letter confirming an agreement to a variation of contract
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Send this letter to en employee to inform the employee that a change to their contract has been confirmed.
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Letter confirming an employee can return to work following lay-off period
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Send this letter to an employee to confirm that the period of lay-off is over and that they can resume work.
Letter confirming an employee can return to work following short-time working period
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Send this letter to an employee to confirm that the period of short-time working is over and that they can resume work.
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Letter explaining a variation of contract where a contractual right to vary terms and conditions exists
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Use this letter to confirm changes to the terms and conditions of an employee's contract. The letter includes a paragraph that can be modified to show that the organisation has the right to make these changes in light of a relevant clause in the employee’s contract
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Letter inviting an employee to a consultation meeting to discuss proposal to vary terms and conditions of employment
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Use this template letter to invite an employee to a meeting to discuss varying the terms and conditions of their employment and to outline the reasons why this is happening.
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Letter on agreement of variation of contract
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Send this letter to an employee when changes to a contract of employment have been agreed. The letter details the changes being made and when these changes will take effect and asks the employee to confirm their agreement by signing and returning a copy of the letter.
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Letter seeking agreement to lay-off where no contractual right exists
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This letter template can be used to seek the agreement of an employee to a period of lay-off. The letter explains why this period is necessary and explains that the company needs the consent of the employees to implement this period of lay-off. The letter also outlines the dates of the period of non-work.
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Letter seeking agreement to short-time working where no contractual right exists
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This letter template can be used to seek the agreement of an employee to a period of short-time working. The letter explains why this period is necessary and explains that the company needs the consent of the employees to implement this period of short-time working. The letter also outlines the dates of the period of non-work.
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Letter seeking employee agreement to a variation of contract
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Use this letter to ask for agreement from an employee to make changes to the terms and conditions of their employment. The letter outlines the proposed changes and the reasons for these changes and asks to employee to confirm their agreement.
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